Let me tell you a story about my Mom's $99 refund check from Kaiser Permanente, a major health care provider in the United States, and why I firmly believe poor customer service is killing off companies faster than sub-prime mortgages.
Mom, who died in April, 2007, was enrolled in Kaiser's Senior Advantage Medicare program. Her monthly premiums were automatically deducted from her Bank of America checking account each month. Mom was a Bank of America customer for over 40 years.
After Mom died, since I held Power of Attorney, Kaiser continued mailing me monthly statements showing a balance of -$99. (Yes, the computer was programmed to send out negative balance statements to dead members.) Finally, after three requests, Kaiser issued a check for $99 to my Mom's "estate." Well, her estate, just before she died, consisted of a Bank of America checking account, which was closed last October.
I gathered the paperwork--a copy of Mom's death certificate, durable power of attorney, her will and, yes, the $99 check. Thinking that my bank would deposit the $99 check into my account, I first went there. Answer: No way. The check's made out to her estate and we can't deposit it into your account, despite the DPOA and other paperwork. Suggestion from my bank's employees: take it to Bank of America. (No suggestion, by the way, about contacting Kaiser first.)
Today, paperwork in hand, I walked into Mom's Bank of America branch and explained the situation to a bank employee: No way. "The account has been closed for more than 90 days and it's made out to her estate." The bank employee suggested I get a judge to "reopen her estate" and assign ownership of the $99 check to me. Second suggestion: "Why don't you visit Citibank, since they issued the check?" Again, no mention about contacting Kaiser.
"Surely," I said, "I'm not going to take the time for $99 to get a court ruling on such a small amount and CitiBank is probably going to refuse the check as you did." Long pause...
Then the cosmic customer service "do not say" sentence flowed from the employee's mouth. "Well, if you had an open account with us..." I stopped her, paused briefly and said: "Don't even go there. Don't even suggest that if I were a Bank of America customer this would solve my problem, because you and I both know it won't." That's when I asked for a manager. Response by the bank employee: "Well, I can let you speak with the Assistant Manager but he's going to tell you the same thing."
I was stunned. After a quick mental "Brian, don't say what you really want to say," I looked the employee in the eye and said: "My Mom was a Bank of America customer for over 40 years. She was loyal to your bank. When she died, she was still your customer. I would like to speak to a manager, even if the answer is still 'no.'"
While the B of A employee went off to find the manager, I called Kaiser, explained and resolved the situation. Kaiser will mail me a form. I'll return the old check and they'll issue a new one in my name.
One might say I should have thought about calling Kaiser myself from the beginning. Probably true. But that isn't the point. The issue, as I walked out of Bank of America, boiled down to LACK OF EMPATHY AND CUSTOMER SERVICE SKILLS.
Questions:
- Was my problem a customer service or marketing issue? For that matter, was it only MY problem? Despite my mother's 40 years with Bank of America, would a reasonable person believe that B of A OWED my mother and me something, even if bank rules prohibited accepting the $99 check?
- Is there marketing value in EVERY employee "going the extra mile" to solve customer issues? What are the consequences of poor customer relations?
- Am I likely to do business with Bank of America in the future? We've all read the studies: "for every bad customer experience, a customer will tell 8 other people about that experience."
- How much revenue will Bank of America lose based on my experience today?
- Have we reached a point in business where improperly trained and screened employees are allowed to destroy--rather than enhance--the customer experience?
- Who's responsible for the employee's interaction with me today? Could it possibly be the supervisors and managers who monitor, train and coach their staff how to RESOLVE CUSTOMER PROBLEMS?
Oh, by the way, I forget to mention that when my Mom's account was closed in October, the balance was a negative $56.42. "No problem," said the employee, "we just wrote it off."